ClioMake Privacy Policy

1. Introduction & Ecosystem

ClioMake is an AI educational resource studio designed to help educators, textbook authors, and institutions compile high-fidelity learning materials. ClioMake operates as a standalone platform that turns structured teaching briefs into programmatically valid documents.

We are fully committed to protecting the privacy of school administrators, educators, designers, and students. By design, ClioMake aligns with major international frameworks, including Singapore's Personal Data Protection Act 2012 (PDPA), EU and UK GDPR, U.S. Family Educational Rights and Privacy Act (FERPA), and Children's Online Privacy Protection Act (COPPA).

Our platform handles raw text, canvas outlines, structured datasets, and custom diagrams. We prioritize security and user autonomy over raw data collection, ensuring that private intellectual property remains completely yours.

                    At a Glance
                    No Data Selling: We do not rent or sell your personal data or uploaded templates.
100% IP Ownership: Users retain full ownership of all custom generated textbooks, slides, and worksheets.
AI Safety: We do not use private uploads, chapter manuscripts, or lesson notes to train public AI systems.
FERPA / COPPA Safe: Curricula generated based on student records are scrubbed and anonymized locally.

                

Account Profile Data

We collect username, school email, role context, institution name, standard alignment preferences, and secure credentials required to manage your ClioMake LTI 1.3 Advantage authentication.

Curricular Ingestions

Syllabi, outline coordinates, custom PDFs, reference texts, LaTeX equations, and slide deck prompts uploaded to customize textbook generation are stored securely and isolated by tenant.

Generated Asset Storage

PDF worksheets, dynamic PPTX slides, and compiled coursework generated in sandboxes are hosted on secure object storage with time-gated access URLs.

2. Information We Collect

To deliver automated lesson planning and resource compiling, ClioMake processes several types of information:

Authentication Details: Provided through our secure integration with ClioMake secure account system via standard OAuth 2.0 and LTI 1.3 Advantage handshakes.
Curriculum Contexts: User-inputted parameters including Grade Levels, Bloom's Taxonomy depths, subject terms, region-specific education standards, and reference files uploaded for grounding.
Telemetry and Usage Metrics: Information logged during document compilation (e.g., script execution logs, canvas coordinates, generated page count) for resource-credit audits.

3. How We Use and Process Data

We process your data strictly to operate, optimize, and secure the ClioMake Educational Resource Studio. Key uses include:

Compiling LaTeX and structured Markdown into downloadable PDF worksheets, textbook chapters, and course syllabi.
Autonomously writing safe Python scripts that render vector assets into PowerPoint PPTX presentation slides.
Executing credit balance operations via the secure ClioMake resource-credit system.
Anonymizing instructional text and telemetry before AI processing where appropriate.

4. AI Processing & Security

ClioMake relies on a tiered multi-agent AI layer with approved runtime boundaries. To safeguard your privacy:

All AI communication is secured via SSL/TLS. No uploaded reference files or output manuscripts are used to train public AI systems. We enforce strict data-handling boundaries with our infrastructure partners.

5. Academic FERPA & COPPA Compliance

ClioMake is built specifically to support school districts and universities. Since student data is highly protected:

FERPA: ClioMake operates as a "School Official" under the direct control of school districts. We only process student data to tailor materials if explicitly authorized, and we never expose identifiable student performance metrics outside authorized workflows.

COPPA: ClioMake is not marketed to or designed for children under 13. If student cohorts interact with dynamic widgets compiled by ClioMake, it is done solely under authorized institutional control, requiring parent consent verified by the school district.

6. Ownership and Intellectual Property

You own your outputs. You retain full copyright of generated worksheets, textbooks, presentation slides, and curriculum maps. ClioMake claims no royalty or distribution rights over your compiled assets.

7. International Data Transfers

ClioMake operates globally using secure cloud infrastructure. Singapore-based accounts comply fully with the PDPA transfer guidelines, supported by standard data processing clauses (DPCs).

8. Data Retention and Deletion

We keep generated assets on our secure systems for as long as your account remains active, or until they expire from the caching system. Users can trigger immediate purge requests for reference materials and completed resources via the ClioMake dashboard.

9. Cookies & Session Storage

We use essential cookies to maintain secure authenticated states. Your visual theme settings (Dark/Light mode) are persisted locally in your browser's localStorage, minimizing cookie tracking.

10. Technical Safeguards

Our sandboxed execution environment compiles Python-generated slides and textbooks in isolated, ephemeral containers, preventing execution crosstalk and protecting system resources.

11. Your Rights & Access

Depending on your jurisdiction, you have the right to inspect, correct, export, or permanently delete personal profile data. Contact our Data Protection Contact below to assert these rights.

12. Policy Revisions

We may update this policy occasionally as AI features or regulatory guidelines evolve. Major changes will be broadcasted directly on our landing portal.

13. Contact Information

For questions or support regarding privacy, data deletion, or FERPA audits:

Data Protection Contact: hello@cliomake.com

Ensuring ClioMake Quality Safety & Data Protection